Accounting Assistant II

Accounting Assistant II

Job purpose

Prepare technician payroll and commission calculations.
Prepare departmental KPI reports.
Review all invoices and payments for accuracy and post invoices/payments.
Accounts payable invoice review and entry.
Collections of outstanding invoices.
Research and respond to questions from technicians, managers and customers and other duties, reporting and research as requested.

Duties & Responsibilities
Accurately process weekly payroll for 20-40 technicians with various pay structures in multiple departments.
Create all weekly payroll reports for technicians and related managers.
Work with departmental managers on all technician issues.
Review technician invoices and payment receipts for accuracy with daily posting.
Answer field technician questions regarding payroll and ensure the prompt resolution and communication of any issues.
Daily review and collection of all outstanding accounts receivable. Provide weekly reporting of all unresolved collection issues.
Process customer credits and refunds, and research/respond to any customer inquiries within 24 hours.
Assist with the preparation of various weekly internal reports and other ad-hoc reports as needed.
Cover receptionist desk as needed for lunches and vacations.
Other duties and special projects as assigned.

Qualifications

Education - Some college Accounting/Finance classes preferred.
Experience - Minimum 2 years payroll/accounting experience, including accounts receivable.
Prior experience with Sage Intacct or Service Titan software preferred.
Must possess high level knowledge of Microsoft Excel and Word.
Highly organized, detail-oriented and willing to roll up sleeves to properly prioritize and complete competing duties with strict deadlines.
High level of professionalism and confidentiality with strong written and verbal communication skills.

Working conditions

Work environment is in a climate controlled, recently renovated office. Shift would typically be M-F with occasional Sat., depending on business demands and hours are dictated by reporting and payroll deadlines.

Physical requirements

Physical demands require the ability to sit and work at a computer for extended periods of time. Other physical demands would be occasional lifting of boxes of paperwork (up to 30 pounds).

Direct reports

This position will not have direct reports.

Benefits We Offer:

Medical, Dental and Vision Insurance
Company provided life insurance of $50,000
Paid time off & holidays
401(k) with a 50% match up to 8% of your contribution
Free onsite fitness center
Company provided uniforms & laundry service
Holiday Party and Cookouts

Offers of employment are contingent upon successful completion of a background check and drug screening.

Tom Drexler Plumbing, Air & Electric is an equal opportunity employer.