The Job/What You'll Do:
The Administrative Assistant here at Solari will provide support to the enterprise. The Administrative Assistant's duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs, and managing our company's general administrative activities.
Administrative support to include calendar management, meeting notes, presentation development, travel arrangements, credit card reconciliation, expense reports and other duties as assigned.
Acting as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Managing incoming and outgoing mail, postage requirements, and various clerical functions as requested.
Secondary coverage of reception desk, answering telephone, greeting visitors and directing questions to appropriate departments or staff for resolution.
Coordinating meeting requirements including preparation of agenda, presentation, meeting room reservations, water, refreshments, or lunch as needed.
Coordinate with facilities on facility related issues such as, fax machines, printers, A/C, workstation furniture repair.
Assist with tours, site visit, event planning, and assessment logistics as requested (book hotels, air, dinner, create agendas, schedule employees, order meals for meetings).
Anticipate need of and maintain office and break room supplies.
Provides secondary support to the Executive Assistants and Board Liaison.
Assist in managing and communicating Employee Recognition programs.
Work hours: Monday through Friday 8:00 AM to 5:00 PM, two to three days in office which is subject to change depending on departmental needs
Other duties as assigned
Knowledge, Skills, Abilities:
Well-organized and flexible self-starter
Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
Attention to detail in composing, typing and proofing materials or data input
Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
Excellent verbal and written communication skills.
Consistently demonstrates Compassion, meets people with compassion; Effort, every interaction deserves my best effort; and Ownership, owes the success of the company.
Always acts in a professional manner and maintains appropriate boundaries with clients and staff.
Reports to work, meetings, training, and job-related activities prepared and as scheduled
Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
Ability to act professionally and maintain appropriate boundaries with clients and staff.
Ability to report to work, meetings, training, and job-related activities prepared and as scheduled.
Education & Experience:
3-5 years of administrative support experience
GED/High School diploma, required
While performing the job duties in the office or at a home office, the employee is frequently required to stand, walk, sit, and use hands; they must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Exposure to noise typical with office operations. Ability to hear and speak.
Who We Are & What We Offer:
Solari is an award-winning nonprofit that operates a 24/7 crisis line serving Maricopa County as well as Northern Arizona. Our mission is to Inspire Hope through our talented and compassionate staff.
Since 2007, Solari has been providing crisis contact center services and in that short time has helped thousands of individuals and families connect to the help they need. Additionally, in that short timeframe, Solari has grown to expand services to a peer-run Warm Line, Serious Mental Illness (SMI) determinations, mobile team dispatches, crisis transportation services, emergency room-based assessments, Department of Child Safety (DCS) rapid response and crisis stabilization services, telephone follow-up to those who need it, tragedy support lines and other in-kind services to the community.
Friendly work environment
401(k) with company match
Generous paid-time-off (PTO)
Health benefits (M/D/V) that start the first of the month following hire date
Convenient Tempe location and Hybrid Schedule
On-site fitness room free to all employees
And many more great perks!
Solari is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state, and local laws. At Solari, a diverse mix of highly talented, innovative, and dedicated people come together to make a lifetime impact on each of our Client's lives. All qualified applicants will receive equal consideration for employment.
We are focused on equality and believe deeply in diversity of race, color, ancestry, age, veteran status, marital status, creed, religion, sex, gender, gender identity, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.