Base rate of pay starting at $2,660.80-$2,809.60/bi-weekly and an additional lump sum payment up to $148.80 per pay period
Location: Margaret H Molloy Administration Building, 602 E 22nd St, Tucson, AZ 85713
Classification: Hourly, non-Exempt
Supervisor: Chief Financial Officer
Supervises: Accounting Manager
Under the general supervision of the CFO, is responsible for understanding and overseeing all aspects of
the accounting and procurement function. This includes responsibility for preparation of financial reporting for both internal
and external stakeholders, and for development of financial controls in accordance with Generally Accepted Accounting
Principles (GAAP), the Uniform Grant Guidance (UGG) and the Head Start Program Performance Standards (HSPPS).
Possess a bachelor's degree from a recognized educational institute in the field of Accounting or Finance or agreed equivalent that supports high quality implementation of our program as determined by the agency (Official or unofficial transcript must be attached to the employment application).
A minimum of eight to ten (8-10) years' experience demonstrating a progression in knowledge, responsibilities and achievement within the fiscal function.
A minimum of five (5) years' experience in the supervision of fiscal staff
Read, write, speak, and understand English
Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.
Other Requirements (post hire):
Must be able to travel to and from various sites as needed.
Must be able to travel outside assigned area in company-owned vehicle. This travel could begin before daylight hours and continue after sundown in some situations.
Provide proof of immunizations: COVID19 Vaccination, MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a clear Tuberculosis skin test or chest X-ray.
Able to pass a company paid physical exam prior to starting work.
Able to pass a criminal background check.
Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form
Oral and Written Communication
Adaptability and Flexibility
Possess a master's degree from a recognized educational institute in the field of Accounting, Finance, or agreed equivalent that supports high quality implementation of our program as determined by the agency
Experience in multiple grant and revenue streams and related financial reporting.
Three (3) years SAGE100 experience
Five (5) years' experience in a mission-driven not-for-profit organization or working for a Head Start program
Experience with federal grant reporting (SF425)
Administrative office setting
Sitting for long periods
Viewing computer monitor and typing on keyboard for more than 30 minutes at a time
Clerical duties (writing, filing, copying, etc.)
Standing for long periods (more than 30 minutes)
Workday beginning prior to 8:00am and/or ending after 7:00pm
Paid Leave - 23 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, and 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid sick leave annually
Insurance benefits - Dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer)
Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met.
Job Specific Duties and Responsibilities
Design, modify and maintain the agency's tracking system for disbursement drawdowns for all grants, including the weekly tie out of drawn downs to the general ledger cash account.
Initiate the agency's cash draw events from the Federal Payment Management System within the required time and ensure positive balances in general operating account.
Act as system administrator for the agency's software programs SAGE100, Circle K fuel card system, and Sage Intelligence. Serve as secondary system administrator for the agency's MasterCard account, the on-line banking system, and Paycom.
Oversee the agency's Compliance Calendar and coordinate with the Compliance Accountant to track critical due dates for the external reporting including the filing of tax returns, center license renewals, audits, post audit reporting, and similar. Identify new external reporting requirements and ensure calendar is updated as necessary.
Identify strategies to maintain and/or improve internal control systems and recommend to CFO. Implement approved systems.
Enter budget data into Head Start Enterprise System (HSES) website for all agency grants. Create allocations (spreadsheets and GABI entry) based on program effort and benefit, including Nonfederal Share match for each line item and analysis of website metrics resulting from data input.
Develop and monitor the agency's Compliance Calendar to track critical due dates for the external reporting including the filing of tax returns, center license renewals, audits, post audit reporting, and similar. Identify new external reporting requirements and update calendar as necessary.
Monitor internal control systems for potential exposure to the fraud triangle (i.e., opportunity, pressure, and rationalization) and report any findings to CFO or others as identified.
Ensure overall accuracy of spreadsheet formulas that support decision-making activities including creation of the annual budgets, tracking of wages paid, non-federal share expenses, and other critical support spreadsheet files.
Review and reconcile all elements of the external grant reporting and prepares form SF 425 (Cash and Grant basis) for each grant as required, for each of the seven reporting periods (per grant).
Reconcile current cash position for all grants (within the general ledger cash account) using a control outside of the general ledger tracking.
Design, run, and distribute various financial reports from Sage100, Circle K fuel card system, Paycom, and Sage Intelligence for financial analysis and decision-making.
Create and oversee the detailed monthly reports for the annual budgets for all grants including the support schedules for the input into SAGE100.
Lead the post-audit reporting activities relative to external stakeholders.
Supervise assigned staff by providing direction, input, and feedback using tools and resources provided in the agency's performance planning, supervision and evaluation system.
Provide a minimum of one supported supervision meeting per month to assigned accounting staff. Use reflective practice supervision and coaching strategies with consistency and equity to create a learning environment that supports development while maintaining accountability for performance.
Support and monitor assigned staff in professional achievement or personal growth through the professional development system including attainment of required education or certifications.
Identify self-growth, development goals, and strategies for achievement with support and input from supervisor.
Commit and participate in consistent and planned meetings with supervisor to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge.
Leadership; Management, and Teamwork:
Participate on the fiscal services management team and contribute to the decision-making process for strategic initiatives, professional development, budget, governance, and agency self-assessment. Implement and monitor key management decisions in the areas of fiscal services.
Maintain fiscal expertise including best practices through subscription and/or membership in accounting and/or financial organizations and establishment of good working relationships with internal and external stakeholders.
Develop and maintain understanding of the Office of Head Start Performance Standards and the implications and interactions with fiscal systems and practices. Communicate ideas, trends, and issues with the CFO.
Support staff with use of software program modules in Sage 100, Circle K fuel cards, Paycom, and Sage Intelligence (i.e., general ledger, accounts payable, purchasing, inventory, sales, and accounts receivable).
In collaboration with the Accounting Manager and Procurement Manager, oversee the monthly close of SAGE100, including the reconciliation of the full general ledger to the grant reporting and non-financial-reporting accounts.
Serve as a secondary contact for the agency's retirement plan.
Understand and analyze the system configuration for the payroll function of the Paycom software including its interface with the human resource data fields.
Perform the processing of payroll in the absence of the General Ledger Analyst.
Prepare the fiscal components of the annual CACFP application.
Assist in the preparation of various schedules for the annual audit and act as a secondary contact for independent auditors along with the General Ledger Analyst.
Provide support and guidance to the General Ledger Analyst, the Accounting Manager . click apply for full job details