Job Overview: Search Solution Group is seeking an Executive Assistant on behalf of our client, a leading manufacturer and solutions provider for the retail ecosystem. This role plays a critical part in supporting the Management Board while ensuring the efficient day-to-day operations of the Corporate Center. Reporting to the VP of HR, the Executive Assistant will provide high-level administrative support, coordinate executive activities, and serve as a key point of contact across internal teams and external stakeholders. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced, collaborative environment.
Key Responsibilities: - Provide comprehensive administrative support to the Management Board and oversee Corporate Center operations
- Coordinate internal and external meetings, including scheduling, agendas, materials, and logistics
- Manage complex executive calendars, ensuring alignment with priorities and minimizing conflicts
- Arrange domestic and international travel, including flights, accommodations, itineraries, and required documentation
- Serve as a central communication hub, sharing updates and information across departments
- Support external communications with clients, vendors, and partners in a professional and timely manner
- Manage Corporate Center operations, including reception duties, mail handling, office logistics, and event coordination
- Maintain and update digital communication boards across locations
- Prepare, format, proofread, and manage documents, presentations, and reports
- Assist with budget tracking, expense monitoring, and vendor negotiations for cost control
- Identify and implement process improvements to enhance administrative efficiency
- Utilize technology and systems such as Microsoft Teams, Smartsheet, and CRM tools to streamline workflows
- Coordinate VIP visits, customer meetings, and executive-level engagements
- Support planning and execution of company events, trainings, and internal meetings
- Assist with special projects as assigned by leadership
Requirements include:Education: - Bachelor's degree in Business Administration, Marketing, or a related field preferred
Experience: - 2+ years of experience in executive calendar management required
- 2+ years of experience coordinating travel arrangements required
- Experience in an administrative, executive support, or sales/marketing support role preferred
- Experience working in an onsite office environment required
Skills: - Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Teams, Excel, PowerPoint, Outlook)
- Experience with Smartsheet and CRM systems preferred
- Strong attention to detail and problem-solving skills
- Ability to manage domestic and international travel logistics
Certifications: - Not required; administrative or project management certifications are a plus
Knowledge: - Understanding of executive support and office management best practices
- Familiarity with international travel requirements, including passport and visa coordination preferred
- Knowledge of CRM systems and digital communication tools
- Basic understanding of data tracking and reporting
Key Competencies: - High level of professionalism and discretion with confidential information
- Strong time management and prioritization skills
- Ability to work independently while supporting multiple stakeholders
- Excellent interpersonal and customer service skills
- Adaptability in a fast-paced environment
- Proactive mindset with strong initiative and follow-through
- Collaborative team player with strong cross-functional communication
How to Apply: To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to info@. Please ensure to include your resume and any other relevant documents or information that showcase your qualifications and suitability for the role. We appreciate your interest in joining our team and look forward to reviewing your application.
Company Overview: Company Industry: Manufacturing
Location: Denver, NC
Equal Opportunity Employer Statement: Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status in our hiring process or employment practices. We believe that a diverse workforce brings unique perspectives and strengths, driving innovation and growth. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team.
Disclaimer: Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.