Executive Personal Assistant

Personal Executive Assistant --- Hybrid

Harper Associates has been exclusively retained for this search.

Prominent community leader is searching for a key member of their team and offers an outstanding, newly created opportunity. An articulate professional who is passionate about Detroit and enjoys a busy, highly visible role which requires discretion and confidentiality will be successful. This is a hybrid position based in your own home office, requiring some in-person attendance for meetings, events, interviews, etc.. Prior media/public relations involvement is advantageous, but not mandatory. Excellent salary commensurate with experience will be offered.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Personal Executive Assistant. In this role, you will provide comprehensive administrative support to our executive team, ensuring smooth day-to-day operations and enabling them to focus on strategic initiatives. The ideal candidate will possess excellent communication skills, exceptional multitasking abilities, and a strong attention to detail.

Responsibilities:

• Manage executive calendars, scheduling appointments, and coordinating meetings
• Arrange travel itineraries, including flights, accommodations, and transportation
• Prepare and edit correspondence, reports, and presentations
• Communicate accordingly to emails, calls, and post-event follow-ups to create a positive brand experience
• Delegate communication inquiries, comments, and event invitations to appropriate parties.
• Conduct research and compile data for various projects and presentations
• Assist with event planning and coordination, including logistics, vendor management, and attendee coordination
• Assist in organizing and coordinating events, such as press conferences, product launches, and promotional activities
• Coordinate and schedule media interviews, appearances, and press conferences
• Collaborate with internal teams to ensure consistent messaging and brand representation
• Handle confidential and sensitive information with utmost discretion
• Monitor media coverage and prepare reports on public relations efforts
• Build and maintain relationships with affiliates, organizations and event organizers
• Provide feedback and insights on brand presence and public reputation and visibility
• Act as a liaison between personal brand, organizations and executive leadership
• Coordinate and prioritize incoming requests and inquiries
• Assist with public relations efforts, including drafting press releases and coordinating media interviews
• Manage and update social media accounts (Facebook, Twitter, Instagram, etc.)
• Assist in managing brand partnerships and collaborations
• Create and engage with posts about event attendance, brand representation, and relevant news
• Perform general administrative tasks, such as filing, organizing documents, and maintaining office supplies

Requirements:

• Bachelor's degree in business administration, communications, or a related field (preferred)
• Proven experience as an executive assistant or in a similar role
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Knowledge of marketing and promotional strategies
• Familiarity with social media platforms
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• Ability to handle multiple tasks and prioritize effectively
• Discretion and confidentiality in handling sensitive information
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment

Please forward resume in strict confidence to ben@

Ben Schwartz | President | Harper Associates

Direct: 248-737-0431 | Fax 888 737-8525

ben@ |