Our luxury pharmaceutical client, based in Nashville, TN is seeking a Meeting & Events Coordinator to join their team for a 6+ month contract opportunity. The coordinator will report to the Senior Project Manager and support workflow and execution of corporate events and activities such as sales meetings, conferences, educational events, trainings, and more. The role includes being a strong communicator & organizer and acting as liaison across product brand marketing, sales training, IT, production, external vendors, regulatory, and compliance teams. This position will be hybrid and located in Nashville, TN.
- Rate range depending on experience - $24-30+ per hour
Responsibilities:
- Event-related tasks, including coordinating, maintaining, and overseeing the event planning process with guidance from Senior Project Manager.
- Administrative tasks include but are not limited to maintaining event schedules, spreadsheets, project boards, records, and other event related documents
- Coordinating collateral material for meetings, events, and other projects as needed Assists with the development of meetings and events projects from initiation to completion
- Communicate with internal teams to ensure pre-event, at-event, and post-event strategies are implemented
- Establish and maintain productive relationships with both internal and external partners, stakeholders, vendors, and venues with the ability to communicate necessary event-related details
- Provides on-site quality customer service and troubleshooting with attendees, speakers and moderators during meetings and workshops; may be required to assist with setting up, troubleshooting presentation decks while on-site to ensure programs stay on track, speakers are prepared, and sessions remain on schedule
- Proactively gathers all project requirements and clarifies specific requirements for each project
- Takes weekly status meeting notes and effectively distributes to stakeholders and cross-functioning teams to communicate project progress and development of new initiatives
- Supports the maintenance of detailed project plans and milestones in Asana, monitors and continuously tracks progress
- Ensures all projects are delivered on time and within the scope of work requested
- Coordinates with third party vendors for production of various materials
- Ability to travel to and from Nashville headquarters or designated venue locations
- Ability to work extended and/or irregular hours for events
Required Qualifications:
- 1+ years of event project management or coordinating experience with creative and/or promotional marketing materials (eg, print, digital, video)
- BA in Advertising, Business, Marketing, Communications, or Hospitality
- Effective event planning, including program content, timelines, milestones, deadlines, and logistics
- Ability to effectively balance individual needs of clients and stakeholders with firm objectives and deadlines
- Comfortable in a fast-paced environment and able to work on several projects simultaneously while maintaining a high level of accuracy and attention to detail
- Extremely organized, deadline-driven, detail-oriented, process-savvy
- Exceptional interpersonal skills and effective communicator
- Proactive problem solver with a positive attitude, even under pressure and with conflicting priorities
- Collaborative and technologically savvy individual with a discerning eye for quality
- Proficiency with Microsoft Office suite of products including Word, Excel, PowerPoint
- Functional knowledge of project management, such as Asana
If you meet the required qualifications and are interested in this role, please apply today.
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