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Physical Therapy Patient Coordinator

Santa Fe Springs, California
USD16.00 to USD26.00 Per Hour
Job Type
19 May 2023

About Us

Our physicians offer a full scope of occupational medicine services designed to help reduce healthcare costs, while minimizing lost work time and increasing employee productivity. To accomplish these goals, Akeso Medical is outcome focused and provides medical care on an urgent or appointment basis for occupational injuries and illnesses. We also design modified work and rehabilitation programs to enable injured employees to return to work as soon as possible.

Job Description

Greet, instruct, direct and schedule physical therapy patients and visitors. Process patients through computerized system, prepare patient charts. Serve as a liaison between patients and physical therapy staff. Schedule appointments, assist with billing and insurance, and maintaining accurate therapy records. Answer questions about patient care or therapy treatment when possible. Prepare client charts, clean the reception area, and maintain office inventory. Protect confidentiality and abide by federal HIPAA regulations.

Essential Duties and Responsibilities

• Greet patients and visitors in a prompt, courteous and helpful manner.

• Answer telephone, screen and direct calls, takes messages and provides information.

• Determine patient's needs and processes according to type of case. Complete computer system intake at time of arrival. Clock in status and insure proper authorization.

• Prepare new patient's therapy charts with correct information and paperwork. Issue forms to patients for completion, give clear instructions and offer assistance. Review all forms for completion and signatures. Obtain patient signature and follow all other company procedures.

• Record all fee tickets and patient names on appropriate log.

• Pull charts of patients to be seen the following day and prepare supplemental status report.

• Check in patients, verify and update necessary information in the therapy record. Assist patients with ambulatory difficulties.

• Insure customer requirements for visits are properly followed and highlighted. Highlight those instructions for the physical therapist. Obtain client authorization for treatment if the patient has not brought in a treatment authorization slip.

• Screen visitors and respond to routine requests for information.

• At time of discharge review physical therapist notes and instructions with patient, schedule patient for follow ups in accordance with employer instructions.

• Check patient out and give required paperwork, as needed to patient. Review employer info prior to patient leaving.

• Fulfill and forward all client correspondence needs ASAP after discharge of patient (i.e., visit/status notes, etc.).

• Maintain work area in a neat and orderly manner.

• Call client regarding "no shows". Call patient and reschedule next appointment.

• Collate charge tickets and reconcile with patient sign in log.

• File charts, physical therapist's report, etc.

• Type correspondence as directed. Sort and deliver mail, therapy records and other correspondence.

• Maintain appointment book and follow office scheduling policies.

• Utilize formal channels of communication to report concerns, personal requests and patient issues.

• Respect patients' right to privacy and confidentiality.

• Maintain an orderly and professional working atmosphere.

• Report to work properly dressed according to the approved dress code.

• Adhere to guidelines concerning working hours and break periods.

• Understand and follow department's organizational policies and procedures.

• Assist center manager in prioritizing work activities, evaluating effectiveness and modifying activities when necessary.

• Meet deadlines for work assignments and inform work status and progress to supervisor.

• Communicate and cordially work with other staff to ensure efforts are coordinated and a high quality of service is provided.

• Perform related work as requested.


Knowledge, Skills and Abilities

• Excellent telephone manners and etiquette.

• Typing or word processing skills.

• Excellent interpersonal skills.

• Detail-orientated, organized and self-motivated.

• Ability to pleasantly interact with patients, clients, payors and co-workers.

• Desire to meet and exceed client and patient needs and expectations.

• Ability to read, understand and follow oral and written directions in English.

• Ability to complete assigned projects and meet deadlines.

• Sufficient knowledge of grammar, punctuation and spelling to correctly enter patient information into the computer.

• Ability to speak clearly and concisely.

• Ability to sort and file materials correctly in alphabetical or numerical systems.

• Bilingual in Spanish preferred.

• Ability to use correct body mechanics in order to avoid repetitive motion and other injuries related to office work.

• Knowledge of company programs, services and resources available to patients.

Education, Licenses/Certification

High school diploma or equivalent.


Prefer one year experience in a therapy office or physical therapy setting, preferably related to Workers' Compensation. Knowledge of medical terminology desirable. Computer and word processing experience.

This job description may not include all the duties assigned to the employee and may be updated and modified by the department supervisor, according to the operations at any given time.

The base salary is determined on the candidate's education, qualifications, and experience, and is subject to change based on various internal and external factors.

Akeso is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
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  • Job Reference: 1010174174-2
  • Date Posted: 19 May 2023
  • Location: Santa Fe Springs, California
  • Salary: USD16.00 to USD26.00 Per Hour
  • Sector: Healthcare & Medical
  • Job Type: Permanent