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Project Coordinator/Office Manager

Santa Rosa, California
Job Type
15 Jan 2023
About You

You are a professional who is looking to expand your knowledge about company operations and environmental consulting projects. If you are interested in getting a closer look at how our company approaches project coordination and office administration, we'd like to meet you. As a lifelong learner, you want to keep growing intellectually and professionally. You are looking to join a team that is fun, collaborative, and supportive, and a company where you feel valued and can enjoy a healthy work life balance.

About Integral

Integral Consulting Inc. is a science and engineering firm delivering sound technical solutions to meet today's challenges in the health, environmental, and natural resource arenas. We are a values-driven collaborative team that is as passionate about company culture as we are about the work we do for our clients. Since our founding 20 years ago, we have operated with a demonstrated commitment to the well-being, diversity, and professional development of our staff and an equal commitment to strong partnerships with our clients and teaming partners. We are a company where people come to solve today's toughest environmental challenges through innovative ideas, exceptional teamwork, and dedication to accuracy and technical quality.

About the Job

We are currently seeking a full-time Project Coordinator/Office Manager. The desired candidate will be a detail-oriented individual who can provide office project coordination and office management. The candidate will oversee operations for two small offices located in Santa Rosa and San Francisco, CA. We anticipate the candidate will routinely occupy the Santa Rosa office (schedule negotiable) and the San Francisco office will require occupancy approximately once per month.


As a Project Coordinator/Office Manager, your job functions will include, but not be limited to:

Project Coordination: Supporting multiple project managers by assisting with project budgets, forecasts, funding requests, subcontract management, project deliverables, file maintenance, resource allocation, and scheduling. You will also work closely with accounting staff to assist in the review and tracking of client invoices and accounts payable.

Office Management: Leading monthly office meetings, organizing and executing office lunches and events, communicating office information and news to staff, onboarding new staff relative to the office space and procedures, approving overhead purchases per the signature policy, and coordinating with other departments (Facilities, IT, Health & Safety) to maintain functional and safe work environments.


The ideal candidate will have:

College-level coursework or degree
2 to 4 years of experience in a similar position
Experience in a professional services environment
Software proficiency including advanced knowledge of MS Office products (Work, Excel, and PowerPoint)
Knowledge of Deltek Vantagepoint a plus
Flexibility and willingness to take on non-routine tasks
Positive attitude and high degree of motivation
Attention to detail with time management skills
Excellent written and oral communication skills
A desire to grow both intellectually and professionally
Possess strong organizational abilities
Ability to work independently and within a multidisciplinary team of scientists and engineers

Competitive salary is commensurate with experience. Integral Consulting Inc. provides an exceptional benefits package with company-subsidized insurance, and an exciting work environment with opportunities for significant professional growth. Benefits include partially subsidized medical, vision and dental insurance, 401(k) with a company-match of up to 4% of annual compensation, company-paid life and short- and long-term disability, and paid time off.

We are proud to be an equal employment opportunity employer and are committed to a proactive program of affirmative action and diversity development. Integral Consulting Inc. provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to race; color; religion; gender (including pregnancy, childbirth, or related medical conditions); national origin; age; sexual orientation; disability; marital status; military, veteran, or Vietnam Era Veterans' Readjustment Assistance Act protected veteran status; gender identity or gender expression; or any other category protected by federal, state, and local laws. The "EEO is the Law" poster can be viewed HERE.

All employees are required to receive a COVID-19 vaccination authorized for emergency use by the U.S. Food and Drug Administration (FDA). If extended an offer of employment, you will be required to provide valid proof of your COVID-19 vaccination prior to the start of employment. For any employee who chooses not to receive a vaccination due to a medical reason or based on religious beliefs, Integral may offer reasonable accommodation. Each request for exemption, regardless of the reason, will be evaluated individually by Human Resources in accordance with the Company's equal employment opportunities policies and applicable law. A copy of Integral's COVID-19 vaccination policy will be provided to qualified candidates who are invited to interview with us.

All offers of employment are contingent on candidates successfully passing an employment history screening, degree verification, and a federal, state, and county criminal background and Watch List screening. Candidates will receive a written notice of this requirement. All screenings will be done in accordance with all local, state, and federal laws.
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  • Job Reference: 876526891-2
  • Date Posted: 15 January 2023
  • Recruiter: Integral Consulting Inc.
  • Location: Santa Rosa, California
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent