Senior Accounts Payable Specialist

Job Description Form

Job Title:

Senior Accounts Payable Specialist

Reports To (Title):

Plant Controller

Department:

Accounting

Last Update:

05/2023

Location:

Pay Type:

Salary

Job Summary

Responsible for Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions. Daily matching and posting large volume of purchase orders/packing slips to vendor invoices in computer software

Minimum Job Requirements

A minimum of 5 years' experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities. Degree in Accounting ideal.
Must be familiar working in a high volume and inventory-intensive environment.
Strong organizational, analytical and account reconciliation skills.
Advanced computer skills in Microsoft Office, Internet savvy and 10-key proficient.
Ability to handle confidential information in a discreet, professional manner.
Ability to work with vendors/employees at all levels promptly and professionally.
Ability to exercise good judgment; makes decisions in logical and rational manner; demonstrates

"Common sense", practical and stays cool under pressure.

Ability to gather facts, analyze problems in depth and break down into components.
Organized with strong sense of priority and commitment to deadlines and detailed oriented.
Maintains a "take charge" attitude; is persistent and tenacious; drives to accomplish objectives.

influences others by instilling excitement and a sense of urgency; is proactive and demonstrates

willingness to "roll up the sleeves" as necessary; assertive, but not abrasive.

Strong supervisory skills and high integrity and work ethic.

Job Duties / Responsibilities

Ensure discounts and timely payments of vendor invoices by setting them up for check runs.
Research, resolve and communicate any discrepancies or outstanding balances on vendor accounts, by telephone, mail or email correspondence.
Help implement and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
Manages monthly closing of AP records and reconciles monthly statements.
Maintains AP files and year-end files and audit support.
Support the team when needed.
Follows all policies and procedures of Occupational Safety and Health, Human Resources and Quality Department. Reports any safety deficiency to immediate supervisor.
Performs other related duties as assigned.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.